Associate/Director, New York State

The Organization

Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Washington DC, Charleston SC, Austin TX, Denver CO, Portland OR, Riverside CA, San Diego CA, Sacramento CA, San Francisco CA, and Los Angeles CA.

Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including energy, resiliency, water, natural resources, marine resources, land use and community planning, transportation, and major public facilities and infrastructure. At the core of all of our projects is finding solutions to advance essential policies and programs.

Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, capable, and supportive. Once on board, our employees stay for the long term. The entrepreneurial culture at Kearns & West values employee initiatives in practice innovation and business development. Compensation and benefits at Kearns & West are also highly competitive with firms in our field.

The Position

Kearns & West seeks an Associate/Senior Associate or Director based in New York State. This position is remote, with options for office space in New York when the public health landscape allows. The candidate will support a range of stakeholder engagement, communications, problem solving, dispute resolution, and public engagement and outreach projects across the firm. The position provides an opportunity to work on projects throughout the East Coast, as well as the possibility of involvement in state-wide and national projects.

The position involves a wide range of responsibilities and roles including:

  • Supporting and leading facilitation and stakeholder engagement
  • Communications, outreach, and digital engagement
  • Public involvement screening and moderation
  • Leading or supporting coordination of meeting logistics
  • Tracking project activities and deadlines
  • Documenting stakeholder engagement and community meetings, including note taking, report preparation, and database management
  • Preparation of informational materials for stakeholders and the public
  • Project research
  • Administrative duties
  • Business development and development of project proposals including budgets
  • Project management, contract administration, and invoice preparation
  • Proofreading reports and other documents
  • And more…

Qualifications

Successful candidate will have a bachelor’s degree. This position will primarily support energy and resiliency projects, a background/interest in New York, Northeast, and Midwestern renewable energy and resiliency stakeholders is valued. Background/ interest in community/regional planning, natural resource management, transmission, environmental/public policy issues, air quality, public involvement, conflict resolution, transportation, peacebuilding and mediation also valued.

We are looking for someone who is:

  • Organized and prepared to contribute to our full team
  • Adaptable and flexible
  • Self-motivated and comfortable working independently
  • Ability to work in a fast-paced, deadline-oriented environment
  • An effective and reliable communicator
  • Interested in learning facilitation skills and growing to facilitate complex public policy issues
  • Comfortable with taking direction yet able to take the initiative as needed
  • Able to reliably set priorities, manage multiple tasks, and meet project deadlines
  • Able to work and balance multiple projects for multiple clients
  • Successful at balancing working as part of a team with working independently

Applicant must demonstrate strong computer skills with proficiency in Microsoft Office and database management, and proficiency or interest in webinar, website, and data analysis technologies. Graphic design and Adobe Creative Suite skills are desirable, but not required.

Compensation

Compensation will depend on the qualifications and experience of the selected candidate.

How to Apply

Please apply immediately by submitting cover letter and resume to personnel@kearnswest.com with the subject “New York Associate-Director Opening.” Resumes will be accepted until the position is filled.

Additionally, we are always interested in hearing from potential colleagues at the senior level who would be interested in joining our Kearns & West affiliates team on a contract basis. If you are interested, we encourage you to submit your qualifications and resume to personnel@kearnswest.com with the subject “DC Affiliate Interest.”

Project Coordinator, Washington, DC

The Organization

Kearns & West’s Washington, DC Office has an opening for a Project Coordinator. Kearns & West is a national collaborative problem solving, dispute resolution, and strategic communications firm with offices in Washington, DC, Sacramento/Davis, Los Angeles, San Diego, and San Francisco, CA, and Portland, OR. We provide a spectrum of services including project management; outreach and engagement; process and meeting design, conflict resolution including mediation; collaborative decision making; and strategic planning. We work extensively – but not exclusively – on public policy decision-making, conflict resolution, and citizen engagement across a broad spectrum of issues. Our collaborative programs are designed to identify and organize a range of issues, opinions, goals, and interests into clear, productive processes that lead to successful conclusions for diverse parties and key stakeholders.

Kearns & West’s mission: Organizations impacting society operate within a complex framework of needs, policies, interests, and markets. Kearns & West navigates this framework to help clients collaborate, communicate vision, and create productive connections with their stakeholders, employees and customers.

For more information please visit: https://kearnswest.com/

The Position

This is an entry-level position that provides project management support to an IDIQ contract with the Department of Interior along with supporting our broader Collaborative Solutions practice. The position involves coordinating, tracking, and maintaining project management systems in support of multiple projects and project teams conducting work across the collaborative problem solving, strategic planning, dispute resolution, public outreach and engagement, and communications processes with private sector and federal government clients.

Key responsibilities for this position include the following:

  • Maintaining project tracking systems with updated information garnered from project sources
  • Leading administrative and logistical tasks for the contract management team
  • Ensuring accuracy of contract information across several databases and trackers
  • Coordinating and communicating project information across several teams and entities
  • Processing contract changes and project invoices
  • Maintaining client and practitioner relationships
  • Scheduling and facilitating client and project calls
  • Undertaking new business development proposal processes
  • Supporting project teams to track scope, budget and schedule of several projects
  • Note-taking for key meetings
  • Synthesizing project performance data for reporting and improvement purposes
  • Contributing to monitoring and evaluating of projects
  • Supporting public involvement planning and execution
  • Proofreading reports and other documents
  • Virtual and in-person meeting logistical and technical support

Qualifications

We are looking for someone who is:

  • Highly organized and analytical
  • Adaptable and flexible
  • Ethical, collegial, and committed to seeking positive outcomes for clients and stakeholders
  • Self-motivated and comfortable working independently, yet successful at balancing working as part of a team
  • Comfortable taking direction and being empowered to take the initiative
  • Able to reliably set priorities, manage multiple tasks, and meet task deadlines for multiple  
  • Self-motivated and comfortable working independently with limited supervision
  • An effective and reliable communicator
  • Able to reliably set priorities, manage multiple tasks, and meet project deadlines
  • Comfortable learning on the job
  • Able to balance work across multiple projects for multiple clients
  • Proficient and comfortable working in Excel and closely tracking data
  • Fluent with virtual meeting technologies such as zoom, WebEx, Miro, Poll Everywhere, etc.

This position:

  • will require regular presence in our Washington, DC office and may require some travel (local, regional, national)
  • is a non-partisan, “neutral” position in relation to subject matter, not an advocacy position

IMMEDIATE HIRE: We plan to fill this position as soon as possible.

Education, Certifications and Experience

MINIMUM EDUCATION: Bachelor of Science or Bachelor of Arts degree or equivalent. Advanced degree or education is valued.

REQUIRED SKILLS/EXPERIENCE: Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), particularly in Excel, is required. Demonstrated project management experience is required.

PREFERRED SKILLS/EXPERIENCE: Strong candidates will have a minimum of two years of employment experience. Proficiency with basic contract management tools including budget tracking is preferred and a recognized project management certification is valued. Demonstrated understanding of federal government contracting is desired. An interest across any or all of the following is desired: project management, data management, monitoring and evaluation, facilitation and stakeholder engagement.

PRIOR DEPARTMENT OF THE INTERIOR EXPERIENCE: We value a demonstrated prior connection to and professional relationships with the Department of the Interior.

How to Apply

Please e-mail a resume and cover letter to personnel@kearnswest.com. We ask that you not call K&W staff or send telecopies. Resumes will be accepted until the position is filled.

Project Coordinator, Portland, OR

THE ORGANIZATION
Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Portland, San Francisco, Riverside, San Diego, Sacramento, Los Angeles, Atlanta and Washington, DC. Kearns & West is committed to maintaining a diverse workplace and is an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including transportation, land use and community planning, major public facilities and infrastructure, natural resources, energy, water, and marine resources. At the core of all of our projects is finding solutions to advance essential policies and programs.
Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, capable and supportive. Once on board, our employees stay for the long term. The entrepreneurial culture at Kearns & West values employee initiatives in practice innovation and business development. Compensation and benefits at Kearns & West are also highly competitive with firms in our field.

THE POSITION
Kearns & West seeks a Project Coordinator in the Portland, Oregon office. The candidate will support a range of stakeholder engagement, communications, problem solving, dispute resolution, and public engagement and outreach projects. It is likely this position will focus on projects in the transportation sector. The position provides an opportunity to work on projects throughout the Pacific Northwest as well as the possibility of involvement in state-wide and national projects.

The position involves a wide range of responsibilities and roles including:
• Leading or supporting coordination of meeting logistics
• Attending meetings with stakeholders and providing logistics and note taking support
• Developing meeting summaries and reports
• Communications and outreach support
• Preparation of informational materials for stakeholders and the public
• Project research
• Proofreading reports and other documents
• Database management
• Business development support including assistance with coordinating, tracking, and writing project proposals
• Tracking project activities and deadlines
• General staff support and maintaining office operations
• Administrative duties
• Managing staffing schedules
• Coordinating invoicing and expenses
• And more…

QUALIFICATIONS
Successful candidate will have a bachelor’s degree and a background/interest in transportation, community/regional planning, natural resource management, renewable energy, environmental/public policy issues, air quality, public involvement, conflict resolution, peacebuilding and mediation. One to three years of work experience is preferred. Fluency in Spanish is highly desirable but not required.

We are looking for someone who is:
• Organized and detail-oriented
• Prepared to contribute to our full team
• Adaptable and flexible
• Self-motivated and comfortable working independently
• Ability to work in a fast-paced, deadline-oriented environment
• An effective and reliable communicator
• Interested in learning facilitation skills and growing to facilitate complex public policy issues
• Comfortable with taking direction yet able to take the initiative as needed
• Able to reliably set priorities, manage multiple tasks, and meet deadlines
• Able to work and balance multiple projects for multiple clients
• Successful at balancing working as part of a team with working independently

Applicant must demonstrate strong computer skills with proficiency in Microsoft Office and database management. Graphic design and InDesign skills are desirable, but not required.

COMPENSATION
Compensation will depend on the qualifications and experience of the selected candidate.

HOW TO APPLY
Please apply immediately by submitting a cover letter and resume to personnel@kearnswest.com with the subject “Portland Project Coordinator Opening.” Resumes will be accepted until the position is filled.

Additionally, we are always interested in hearing from potential colleagues at the senior level who would be interested in joining our Kearns & West affiliates team on a contract basis. If you are interested, we encourage you to submit your qualifications and resume to personnel@kearnswest.com with the subject “Portland Affiliate Interest.”

Associate, Portland, OR

THE ORGANIZATION
Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Portland, San Francisco, Riverside, San Diego, Sacramento, Los Angeles, Atlanta and Washington, DC. Kearns & West is committed to maintaining a diverse workplace and is an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including transportation, land use and community planning, major public facilities and infrastructure, natural resources, energy, water, and marine resources. At the core of all of our projects is finding solutions to advance essential policies and programs.
Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, capable and supportive. Once on board, our employees stay for the long term. The entrepreneurial culture at Kearns & West values employee initiatives in practice innovation and business development. Compensation and benefits at Kearns & West are also highly competitive with firms in our field.

THE POSITION
Kearns & West seeks an Associate in our Portland, Oregon office. The candidate will support a range of stakeholder engagement, communications, problem solving, dispute resolution, and public engagement and outreach projects across the firm. It is likely this position will focus on projects in the transportation sector. The position provides an opportunity to work on projects throughout the Pacific Northwest as well as the possibility of involvement in state-wide and national projects.

The position involves a wide range of responsibilities and roles including:
• Support for multi-party collaboratives involving complex, high-profile public policy issues
• Leading or supporting coordination of meeting logistics
• Documenting stakeholder engagement and community meetings, including notetaking, report preparation, and database management
• Communications and outreach support
• Tracking project activities and deadlines
• Preparation of informational materials for stakeholders and the public
• Project research
• Administrative duties
• Digital engagement and social media
• Business development and development of project proposals including budgets
• Project management, contract administration, and invoice preparation
• Proofreading reports and other documents
• And more…

QUALIFICATIONS
The successful candidate will have a bachelor’s degree and a background/interest in transportation, community/regional planning, environmental/public policy issues, natural resource management, renewable energy, transmission, air quality, public involvement, conflict resolution, peacebuilding and mediation. Two to five years of experience is preferred.

We are looking for someone who is:
• Organized and prepared to contribute to our full team
• Adaptable and flexible
• Self-motivated and comfortable working independently
• Ability to work in a fast-paced, deadline-oriented environment
• An effective and reliable communicator
• Interested in learning facilitation skills and growing to facilitate complex public policy issues
• Comfortable with taking direction yet able to take the initiative as needed
• Able to reliably set priorities, manage multiple tasks, and meet project deadlines
• Able to work and balance multiple projects for multiple clients
• Successful at balancing working as part of a team with working independently

Applicant must demonstrate strong computer skills with proficiency in Microsoft Office and database management, and proficiency or interest in webinar, website, and data analysis technologies. Graphic design and Adobe Creative Suite skills are desirable, but not required.

COMPENSATION
Compensation will depend on the qualifications and experience of the selected candidate.

HOW TO APPLY

Please apply immediately by submitting a cover letter and resume to personnel@kearnswest.com with the subject “Portland Associate Opening.” Resumes will be accepted until the position is filled.
Additionally, we are always interested in hearing from potential colleagues at the senior level who would be interested in joining our Kearns & West affiliates team on a contract basis. If you are interested, we encourage you to submit your qualifications and resume to personnel@kearnswest.com with the subject “Portland Affiliate Interest.”