Project Coordinator – Portland, OR

Title: Project Coordinator 

Location: Portland, Oregon 


Kearns & West is a leader in the collaborative communications field, providing services in stakeholder facilitation, public involvement, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Portland, Seattle, Denver, San Francisco, Riverside, San Diego, Sacramento, Los Angeles, Austin, Charleston, New York, and Washington, DC. 

Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including transportation, land use and community planning, major public facilities and infrastructure, natural resources, energy, water, and marine resources. Developing solutions to advance essential policies and programs is a critical component of our project work. 

Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, capable, and supportive. Once on board, our employees stay for the long term. The entrepreneurial culture at Kearns & West values employee initiatives in the practice of innovation and business development. Compensation and benefits at Kearns & West are also highly competitive with firms in our field. 


Kearns & West seeks a bi-lingual Spanish speaking Project Coordinator in our Portland, Oregon office. This position requires knowledge of and experience working with the Latinx community, in addition to culturally specific engagement work, the candidate will support a range of projects with multi-party collaboratives, stakeholder engagement, communications, and outreach. In this position they will have additional opportunities to work on other projects they are interested in as well. The position provides an opportunity to work on projects throughout the Pacific Northwest and the Mountain region as well as the opportunity to staff projects of national significance. Leadership and expertise in language access, culturally specific engagement strategies, understanding cultural considerations barriers, and opportunities for meaningful stakeholder involvement are desired attributes of the candidate.  

Key responsibilities for this position include the following:   

  • Maintaining project tracking systems with updated information garnered from project sources   
  • Leading or supporting coordination of meeting logistics   
  • Attending meetings with stakeholders and providing logistics and note taking support   
  • Leading new project coordination from practitioner selection to award and close   
  • Ensuring accuracy of contract information across several databases and trackers   
  • Coordinating and communicating project information across several teams and entities   
  • Processing contract changes and project invoices   
  • Maintaining regular client and practitioner relationships   
  • Scheduling and facilitating client and project calls   
  • Undertaking new business development proposal processes   
  • Supporting project teams to track scope, budget and schedule of several projects   
  • Synthesizing project performance data for reporting and improvement purposes   
  • Contributing to monitoring and evaluating of projects   
  • Supporting public involvement planning and execution   
  • Proofreading reports and other documents   
  • Programming and conducting virtual meetings with interactive functions (e.g., Zoom)   


The successful candidate will have a bachelor’s degree in natural resources, public policy, communications, journalism, public relations, political science, or a related field. Interest in environmental/public policy issues, natural resource management, community/regional planning, equity and inclusive engagement, renewable energy, transmission, air quality, public involvement, conflict resolution, peacebuilding and mediation is also preferred.  

1- 2 years of experience is preferred including transferable skills. Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. An advanced degree or education is a plus but will not change job duties.  

We are looking for someone who is: 

  • Committed to, and has demonstrated relationships, work, and/or cultural connection to Latinx communities and other underserved and disadvantaged populations  
  • An effective and reliable communicator 
  • Organized and prepared to contribute to our full team 
  • Adaptable and flexible 
  • Self-motivated and comfortable working independently 
  • Ability to work in a fast-paced, deadline-oriented environment 
  • Interested in learning and growing professionally with our firm 
  • Comfortable with taking direction yet able to take the initiative as needed 
  • Able to reliably set priorities, manage multiple tasks, and meet project deadlines 
  • Able to work and balance multiple projects for multiple clients 
  • Successful at balancing working as part of a team with working independently 
  • Applicants must demonstrate strong computer skills with proficiency in Microsoft Office.  


SALARY RANGE- $50,000-$60,000


Please apply for the “Project Coordinator” job here: PLEASE APPLY HERE


Kearns & West is committed to maintaining a diverse workplace and is an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.