Project Coordinator – Denver, CO

Title: Project Coordinator

Location: Denver

Permanent Full-Time Position based in Denver, Colorado.

Hybrid: On-Location and Remote.

Anticipated start: Spring 2024.

Salary: $45,000-$60,000.
**APPLY HERE: Please apply for the Project Coordinator by applying and submitting your resume here: APPLY HERE


Kearns & West is a leader in the collaboration and communications field, providing services in strategic communications, public affairs, public involvement, facilitation, and community outreach and engagement for the public and private sectors. Founded in 1984, we have offices in Austin, TX; Denver, CO; Costa Mesa, Davis, Sacramento, San Francisco, Los Angeles, San Diego, Riverside, CA; Washington, D.C.; and Portland, OR.

The firm’s mission is to work together to make a positive impact on society in an environment of opportunity, diversity, and respect. Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations it assists. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including transportation, land use and community planning, major public facilities and infrastructure, natural resources, energy, water, and marine resources.

At the core of all our projects is finding joint solutions to advance essential policies and programs. Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues who are smart, capable, and supportive. Once on board, we hope team members will stay for the long term. Our entrepreneurial culture at Kearns & West prioritizes team initiatives in practice innovation and business development. Additionally, the firm has a partnership track and a commitment to professional development. Compensation and benefits at Kearns & West are highly competitive with firms in our field.

For more information about Kearns & West, please visit


Based in Denver, the Project Coordinator position involves a wide range of responsibilities and roles including with multi-party collaboratives, stakeholder engagement, communications, and outreach. The position provides an opportunity to work on projects throughout Colorado and Rocky Mountain region as well as the opportunity to staff projects of national significance. We are looking for someone with an interest in public and private sector projects, collaborative problem-solving, and process design. Candidates from a variety of backgrounds will be considered.

Specifically, this entry-level position will provide support to several projects in our transportation, water, and energy sectors. However, the role is not limited to these sectors and may work on projects related to land use and community planning, natural resources, and equitable and inclusive engagement. In our work we remain impartial on the subject matter, the participants, and their interests and positions, and focus exclusively on information quality, exchange, and the decision-making process. This is not an advocacy position.

This position regularly requires: 

  • Day to day office management.
  • Scheduling meetings, maintaining meeting agendas.
  • Digital filing/organization.
  • Action list tracking.
  • Record keeping.
  • Managing office operations and schedules.
  • Coordinating office team-building activities.
  • Maintaining the inventory of office equipment and supplies; orders new equipment and supplies as needed.
  • Performs other related duties as assigned.
  • Client-facing and project tasks.
  • Supporting multi-party collaboratives involving complex, high-profile public policy issues.
  • Leading or supporting coordination of meeting logistics.
  • Documenting stakeholder engagement and community meetings, including notetaking, report preparation, and database management.
  • Tracking project activities and deadlines.
  • Coordinating and conducting virtual meetings with interactive functions (e.g., Zoom).
  • Scheduling and facilitating client and project calls.
  • Preparing informational materials for stakeholders and the public.
  • Proofreading reports and other documents.
  • Supporting communications and outreach tasks.
  • Project research.
  • Ability to travel within Colorado, as needed.
  • Internal and business development tasks.
  • Participating in internal team calls to coordinate roles and tasks, and collaborating on ideas.
  • Supporting a regional team.
  • Tracking project activities and deadlines.
  • Managing contract administration, and invoice and expense report preparation.
  • Business development and developing project proposals and proposed budgets.
  • General staff support and maintaining office operations.
  • Administrative duties.
  • Managing staffing schedules.


The ideal candidate possesses the following skills and experience. These desired skills reflect the main duties of the Project Coordinator position. Kearns & West encourages all applicants to apply, even if they do not meet all these preferred areas of skill and experience.

  • Strong writing skills with ability to write clearly and succinctly for different audiences.
  • Self-motivated and comfortable working independently, yet committed to our team.
  • Comfortable with taking direction yet able to take the initiative as needed.
  • Detail-oriented.
  • Able to determine priorities and meet project deadlines on multiple projects for multiple clients in a fast-paced environment.
  • Excellent listening, organizational, project management, and collaboration solutions skills.
  • Interested in learning facilitation skills and growing to facilitate complex public policy issues.
  • Comfortable learning on the job.


  • Bachelor’s degree. Potential education fields could include environmental management and/or policy, natural resource management, environmental science, public policy, or conflict analysis and resolution.
  • Background/interest in transportation, community/regional planning, natural resource management, renewable energy, environmental/public policy issues, air quality, public involvement, conflict resolution, peacebuilding, and mediation.
  • One to three years of work experience is preferred, including transferable skills (i.e., skills you have gained through education, work experience (including the military), or life experience that are relevant for this position; be sure to describe any transferable skills on your application and clearly explain how they apply to this position).
  • Advanced degree or education is a plus but will not change job duties.
  • Fluency in Spanish is highly desirable but not required.


  • Salary Ranges: $45,000-$60,000.
  • Kearns & West provides a competitive package of benefits.

Kearns & West is committed to maintaining a diverse workplace and is an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.